HR and Payroll Administrator

Business Operations

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Does being extremely organised and detailed-oriented sound like you? Do you have previous experience of processing payroll and a keen interest in HR? We are looking for an HR and Payroll Administrator to take ownership of a variety of administrative tasks to support the Human Resources department in Malta and warmly welcome your application!


  • The HR and Payroll Administrator role is responsible for processing payroll monthly and providing effective and efficient HR administrative support to the HR department and assisting the HR Managers and the CHRO with administrative support as required.

  • Being part of a bigger HR team supporting all companies within the Catena Group, the HR and Payroll Administrator is involved in and contributes to both local and global HR projects.

  • Administrate HR related documentation and maintain HR records
  • Ensuring that the relevant HR database is up-to-date, accurate and complies with legislation
  • Prepare and execute payroll
  • Work closely with the finance department for payroll and reporting matters
  • Act as a point of contact for employee queries relating to payroll and local benefits
  • Administer local employee benefit programs
  • Assist with employee registrations and applications for local and foreign employees
  • Assist new foreign employees with opening bank accounts and ID card applications
  • Update relevant HR and Payroll Systems on a daily basis
  • Be involved in and contribute to other HR projects as requested as well as continuously participate in the achievement of HR OKRs
  • Support the process of collecting and collating HR information, reports and data when required 

  • Previous experience in a similar role
  • Highly organised
  • A high level of confidentiality
  • Strong administration skills and great attention to detail
  • Good level of literacy and numeracy
  • Excellent interpersonal and customer-facing skills
  • Strong communication skills, both written and verbal
  • Proficient in MS Office, especially Excel
  • Previous payroll experience using Shireburn payroll, ideally Shireburn Indigo
  • Knowledge of Maltese tax and employment legislation